Electronic Records and Communications Consent

Version: 2026.09.08 DRAFT Proposed effective date: [VERIFY: Trustee adoption/publication date] Covered sites: organamicro.com

1. Electronic transaction consent

A Customer may consent to receive transaction records electronically, including:

• the Member Agreement and membership confirmation;
• order acknowledgements and confirmations;
• receipts and invoices;
• payment notices;
• Terms of Sale and incorporated policies;
• warranty documents;
• shipping and delay notices;
• return and refund records;
• safety and recall notices;
• account and security notices;
• privacy-request communications;
• legally required transaction disclosures capable of electronic delivery.

Electronic consent applies to the particular transaction and related account relationship unless the consent interface expressly identifies a broader category.

2. Hardware and software requirements

Electronic access requires:

• internet access;
• a current web browser capable of displaying HTML;
• a valid email address;
• software capable of displaying PDF files when a record uses PDF;
• sufficient electronic storage or printing capability to retain records.

3. Demonstration of access

Electronic checkbox consent, followed by successful delivery or display of the linked documents, demonstrates electronic access capability for the format used.

4. Paper copies

A paper copy of an electronically provided transaction record may be requested through the Store contact page or mailing address.

No fee applies to a reasonable paper-copy request unless a permitted fee is disclosed before the request is completed.

5. Withdrawal

Electronic-record consent may be withdrawn prospectively through the Store contact page with the subject Withdraw Electronic Consent.

Withdrawal does not affect the validity of records or signatures completed before withdrawal. Withdrawal may prevent future online transactions when electronic delivery remains necessary to complete the transaction.

6. Contact-information updates

A Customer must maintain a current email and mailing address for pending orders, warranties, recalls, and account notices.

Account settings or the Store contact page may be used to update contact information.

7. Electronic signatures

Selecting an unchecked acceptance box, clicking a clearly labeled acceptance button, typing a name where a signature is requested, or completing another process with intent to accept constitutes an electronic signature.

The Store shall retain the accepted Member Agreement and product-document versions, exact acceptance text and state, timestamp, Member or Applicant identifier, order number, payment reference, and authentication information.

8. Transactional communications

Transactional communications may be sent without marketing consent when the primary purpose concerns:

• an accepted or requested transaction;
• payment;
• shipping;
• delivery;
• return;
• refund;
• warranty;
• recall;
• safety;
• security;
• account administration;
• a material relationship or policy change.

9. Marketing email

Marketing email remains separate from transactional communication.

Marketing messages will include:

• accurate sender information;
• a nondeceptive subject;
• a valid postal address;
• a clear unsubscribe method.

An unsubscribe request will be honored within 10 business days. PMA membership does not eliminate a member’s right to opt out of marketing email.

10. Text messages

Marketing text messages require separate express consent where applicable. Marketing-text consent is not a condition of purchase or PMA membership.

Transactional text messages may be used only under the consent and notice presented at collection. Message and data rates may apply.

11. Checkout electronic-record language

Electronic-record consent is incorporated into the one required Article 12.3 checkout acceptance record. Do not display a separate electronic-record checkbox.

[ ] By placing this order, I apply for membership in Organa Micro, agree to the Private Membership Association Agreement and Store Terms of Sale, consent to electronic records and communications for this order, confirm access to the linked documents, and confirm that the information I submit is accurate. I understand that membership is accepted only after the required assent, application, accepted payment, and Association confirmation are recorded.